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State
Oregon Regulations
CHAP 123 DIVISION 62 TOURISM COMMISSION MATCHING GRANTS PROGRAM



The Oregon Administrative Rules contain OARs filed through July 14, 2006

ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT


DIVISION 62
TOURISM COMMISSION
MATCHING GRANTS PROGRAM

123-062-0000

Purpose

The purpose of these rules is to make Grant awards, pursuant to the provisions of ORS 285A.279, to eligible applicants for projects that contribute to the development and improvement of local economies and quality communities throughout this state by means of the enhancement, expansion and promotion of the visitor industry.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0010

Definitions

As used in this division of administrative rules:

(1) "Commission" means the Oregon Tourism Commission, established under 285A.261.

(2) "Matching Grants Program" means the Commission Promotion and Development Matching Grants Program, created by ORS 285A.279.

(3) "Grant" means an award from the Matching Grants Program.

(4) "Grantee" means an applicant for funding under the Matching Grants Program which has received a Grant.

(5) "Administrator" means the Executive Director of the Commission, as appointed under ORS 285A.282.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0020

Eligible Applicants

Cities, counties, port districts, federally recognized tribes and nonprofit entities located in Oregon and involved with tourism promotion and development as defined in OAR 123-062-0030, are eligible for Grants from the Matching Grants Program.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0030

Eligible Activities

Eligible projects that may be awarded Grants from the Matching Grants Program include those that provide for improvement or expansion of tourism marketing programs, or development of new tourism programs or products designed to increase tourism for greater economic impact to an area or community. Eligible activities for such projects may not involve construction of facilities, or modification of eligible historic structures or items, but they do include, but are not limited to, any of the following that represent new efforts, initiatives or offerings, as opposed to only the continuation or maintenance of existing programs, products or services:

(1) Brochure production and distribution;

(2) Media production and placement;

(3) Informational tourism signage;

(4) Video production and distribution;

(5) Tourism event promotion;

(6) Market research; or

(7) Visitor services projects.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0040

Maximum Awards

The Administrator, under the direction of the Commission, shall establish the maximum Grant amount in the applicant guidelines prepared for the Matching Grants Program each biennium. No more than 50 percent of the total cost of the project may be paid for with funds from the Matching Grants Program, such that the applicant must show a minimum one-to-one match, from private or public sources.

Stat. Auth.: ORS 285.145
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0050

Program Information

(1) The Matching Grants Program will be administered by the Commission.

(2) At a minimum, the Matching Grants Program shall be undertaken every biennium, with awards granted on a competitive basis.

(3) For an application to be considered for funding, all the requested items published in the applicant guidelines pursuant to OAR 123-062-0080 shall be provided by each applicant, including but not limited to:

(a) A match of at least 50% of total project cost (up to one-half of the match amount could be in-kind.)

(b) A description of how the project is focused on tourism development activities within an economic development context.

(4) Completed applications which meet the criteria of subsection (3) of this rule will be considered by the Commission for funding and ranked, based on the following criteria, with a total of 100 points available:

(a) Need, such as... What are the resources available to the applicant?... What is the applicant's total project budget?... Is the project unique?

(b) Viability and Integrity of Project, such as... Is it clearly tourism development?... Will the project work?... Is the project too unrealistic?... Is it a quality proposal with realistic funding expectations?

(c) The Potential for Economic Impact on Community(ies) as a Direct Result of the Project, such as... Is the project clearly going to stimulate and generate tourism economic development, in a new or enhanced way?; and

(5) Applicants who are awarded a Grant by the Commission shall enter into a grant agreement between the Commission and the highest elected official of the county or city, the executive director of the port district, the tribe's chief executive or the chairperson of the nonprofit entity.

(6) Projects will be monitored by the Commission, and Grantees shall maintain records sufficient for monitoring. The Grant agreement shall include all timelines that must be observed by the Grantee.

(7) When necessary, amendments may be made to the Grant agreement by mutual agreement of the Grantee and the Commission, such that:

(a) Items subject to amendment may include but are not limited to substantial alteration of cost, scope, location, objectives, or timeframe of the approved activities or project funded by the Grant; and

(b) Failure by a Grantee to gain prior approval from the Administrator or Commission for substantial changes may be a cause for sanctions, as delineated in OAR 123-062-0060.

(8) Grantees shall display conspicuously on the site of any significantly visible activity undertaken with the Grant, or in associated publications or advertisements that the project is being financed by Oregon Lottery funds and the Oregon Tourism Commission. The Commission will furnish camera-ready artwork that shall be used for this purpose.

(9) Any Grant funds not used for an approved project shall be returned to the Commission pursuant to the grant agreement.

(10) Projects must be completed within grant period stated at the time when the Grant is awarded. Funds not expended by the end of a biennium shall be returned to the Commission.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0060

Sanctions

(1) The Commission may at its discretion:

(a) Revoke a Grant for cause, as provided in subsection (2) of this rule;

(b) Require return of unexpended Grant funds;

(c) Require repayment of expended Grant funds; or

(d) Exercise other remedies available under state law.

(2) The sanctions may be invoked if any of the following conditions are applicable:

(a) None of the project activities have begun within four months after execution of the grant agreement;

(b) State statutory regulations have not been met;

(c) There is a significant deviation from the Grant-funded activities;

(d) The Commission has found that significant corrective actions are necessary to protect the integrity of the Grant funds, and those corrective actions are not, or will not be, made within a reasonable time; or

(e) The Grantee is not complying with provisions of the grant agreement.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0070

Application Information and Time Frames

(1) Applications shall be accepted at times specified and announced by the Commission.

(2) To be considered, applications must be:

(a) Signed by the presiding elected official of the city or county managing the project or the chairperson of the entity making the application; and

(b) Received by the Commission during the application period specified by the Commission in its announcement.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00

123-062-0080

Application and Grant Management Information

(1) The Administrator, under the direction of the Commission, will prepare applicant guidelines for the program each biennium or grant period. The guidelines will address the required content of applications, project selection procedures, and basic administrative requirements.

(2) The most current edition of the applicant guidelines for the Matching Grants Program shall be on file with the Commission, and available at the Oregon Tourism Commission, 775 Summer Street NE, Salem, Oregon, 97301-1282.

(3) The Commission shall prepare and provide the applicants with a checklist outlining which specific requirements shall be enclosed in their application packet.

Stat. Auth.: ORS 285A.075(5) & ORS 285A.264(6)
Stats. Implemented: ORS 285A.279
Hist.: EDD 5-1992(Temp), f. & cert. ef. 4-2-92; EDD 13-1992, f. & cert. ef. 9-2-92; EDD 9-1995(Temp), f. & cert. ef. 11-2-95; EDD 6-1996, f. & cert. ef. 7-1-96; EDD 4-2000, f. & cert. ef. 2-3-00


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The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use

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