Loading (50 kb)...'
(continued)
College Size Type of Staff Materials
---------------------------------------------------------------------------
FTES Faculty Periodicals Volumnes
Librarian Support (No. Subscriptions) (No. on Shelf)
---------------------------------------------------------------------------
<1,000 2.0 3.0 230 30,000
---------------------------------------------------------------------------
1,000-3,000 3.0 4.5 300 40,000
---------------------------------------------------------------------------
3.001-5,000 4.0 6.5 500 60,000
---------------------------------------------------------------------------
5,001-7,000 5.0 9.0 700 80,000
---------------------------------------------------------------------------
Each Additional 1K 0.5 1.0 50 7,500
---------------------------------------------------------------------------
(b) Table 2 consists of ALA/ACRL-AECT described minimum standards for media centers as follows:
TABLE 2
ALA/ACRL -AECT -Minimum Standards for Media Centers (Modified)
--------------------------------------------------------------------
College Size Type of Staff Materials
--------------------------------------------------------------------
FTES Media Video/Film Other
Faculty Support (No. on Shelf) (No. on Shelf)
--------------------------------------------------------------------
<1,000 0.5 1.5 140 2,500
--------------------------------------------------------------------
1,000-3,000 1.0 3.0 400 5,100
--------------------------------------------------------------------
3.001-5,000 1.5 4.5 750 8,000
--------------------------------------------------------------------
5,001-7,000 2.0 6.0 1,250 10,000
--------------------------------------------------------------------
Each Additional 1K 0.25 1.0 200 1,000
--------------------------------------------------------------------
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58730. Description of Credit Student Services Category.
The credit student services category of operation includes the components of matriculation, financial aid, placement services, student activities and other student services. These services correspond to the California Community Colleges Budget and Accounting Manual Classification of Expenditures by Activity, activity codes 6200 through 6400.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58732. Credit Student Services Standards.
(a) The credit student services standards per college in 1990-91 dollars shall be as follows:
(1) Admissions and records at $30.13 per credit headcount.
(2) Orientation: Twenty counselor days for development of materials and preparation; staff costs per orientation session equal to 3 hours of a counselor, 1 hour of a technician, 3 hours of a student worker, and 16 hours of clerical support; eighty percent of the new credit enrollees are served with 100 students in each orientation session; $5.05 for supplies for each new enrollee served.
(3) Testing and Assessment: One FTE technician plus one FTE clerical staff for administration of testing; plus $1.01 per enrollee tested for notification costs.
(A) General testing of 3 tests at one hour each at $20.19 per hour for administration; 80% of the new enrollees are tested with 50 students per test session; $2.02 to purchase each test, plus $0.10 to score each standardized test and $9.64 to score each holistic test.
(B) Additional limited English proficiency testing of 2 additional tests at one hour each at $40.39 per hour for administration; 5% of the nonexempt new enrollees are assumed to require testing with 15 students per test session; $2.02 to purchase each test, plus $0.10 for scoring.
(4) Counseling:
(A) Pre-registration: The FTE counselors plus 25% FTE clerical support necessary to counsel each nonexempt new fall enrollee on a one-to-one basis for one-half hour each;
(B) Post-registration: The FTE counselors plus 25% FTE clerical support necessary for student educational plans, general counseling, probation counseling, and Basic Skills counseling. Eighty percent of new enrollees will be counseled for 1 hour and 15 minutes for student educational plans. Fifty percent of continuing students will be counseled for 1 hour of general counseling. Twelve percent of the continuing students will receive probationary counseling for 1 hour 45 minutes. Basic Skills students will receive an additional 30 minutes of counseling each term. Counselors are assumed to average 6.36 hours per day, 75% of which is spent with students. An allocation of $641 per counselor is calculated for supplies.
(5) Research and Evaluation: 1 FTE researcher plus 1 FTE programmer plus .5 clerical support staff plus $2,093 for supplies. Costs for this area are accounted for under institutional support and are not included in the standards rates derived in subdivision (b).
(6) Coordination and Training: 1 FTE administrator plus 1 FTE coordinator plus 1 FTE clerical support.
(7) Financial aid: 1 FTE director plus 1 FTE advisor plus 0.5 FTE technician plus 1 FTE clerical support plus $2,764 base fixed costs plus $21.56 per credit headcount.
(8) Placement services cost of 1 director salary plus 1 FTE academic staff per 14,500 credit enrollees plus 1 clerical FTE plus additional 1 clerical per 4 academic staff members.
(9) Credit student activities costs of 1 director salary plus 1 FTE academic staff per 14,500 credit enrollees plus 1 clerical FTE plus additional 1 clerical per 4 academic staff members.
(10) Flat rate of $34.37 per credit headcount for additional, unspecified student services.
(11) The standards derived in Subparagraphs (1), (2), (3), (4), and (10) above, shall be adjusted by the scale factor defined in Section 58734.
(b) The standard rate derived from application of the above standards to be used in the 1991-92 allocation process, contained in Article 8 of this Subchapter, for the credit student services category shall be $692,999 per college, increased by the inflation adjustment pursuant to subdivision (a) of Section 58773, plus $219.10 per new credit enrollment and $175.94 per continuing credit enrollment, both adjusted by the inflation adjustment pursuant to Subdivision (a) of Section 58773 and the scale factor, pursuant to Section 58734. For 1992-93 and each fiscal year thereafter, the standard rates shall be the rates used for the prior fiscal year increased by the inflation adjustment pursuant to Subdivision (a) of Section 58773.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58734. Credit Student Services Scale Factors.
(a) For single college districts:
(1) If credit headcount is less than 6,439, the scale factor is:
1.4647 - 0.679483162 (Headcount/10,000) + 0.03014 (Headcount/10,000)2.
(2) If credit headcount is greater than or equal to 6,439 and less than or equal to 22,395, the scale factor is:
1.055719298175 - 0.024879641 (Headcount/10,000).
(3) If credit headcount is greater than 22,395, the factor is 1.0.
(b) For each college in a multi-college district:
(1) If credit headcount is less than 6,439, the scale factor is:
1.4249995135523 - 0.661063757 (Headcount/10,000) + 0.02932 (Headcount/10,000) 2
(2) If credit headcount is greater than or equal to 6,439 and less than or equal to 11,197, the scale factor is:
1.0271041758361 - 0.024205282 (Headcount/10,000).
(3) If credit headcount is greater than 11,197, the factor is 1.0.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58740. Description of Maintenance and Operations Category.
The maintenance and operations category of operation includes the activities associated with the general operation and maintenance of buildings and grounds both owned and leased by the district. These activities correspond to the California Community Colleges Budget and Accounting Manual Classification of Expenditures by Activity, activity code 6500.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58742. Maintenance and Operations Standards.
(a) The maintenance and operations standards are based upon the extensive work done by Clyde Gordon and Associates, Inc. for CSU and UC systems contained in the report entitled, "UC/CSU Maintenance Workload Standards Study - October, 1987."
(b) The standard rates derived from application of the above standards to be used in the 1991-92 allocation process, contained in article 8 of this subchapter, for the maintenance and operations category shall be $7.39 per gross square footage of the district owned or leased space under 100% control plus $315.76 per FTES generated in space that is not under the control of the district 100% of the time and is consequently not inventoried, both increased by the inflation adjustment pursuant to subdivision (a) of section 58773. For 1992-93 and each fiscal year thereafter, the standard rates shall be the rates used for the prior fiscal year increased by the inflation adjustment pursuant to subdivision (a) of section 58773.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58750. Description of Institutional Support Category.
The institutional support category of operation includes activities associated with current and future management (planning and policy making) and the business services operations of the college and/or district. These activities correspond to the California Community Colleges Budget and Accounting Manual Classification of Expenditures by Activity, activity codes 6600 and 6700.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58752. Institutional Support Standards.
(a) The institutional support standard is 14.2 percent of the amounts generated in all the categories specified in articles 2-7. It is based on actual statewide expenditure patterns in 1987-88 for the General Institutional Support and Policy Planning Activity as a percentage of total expenditures (less capital outlay).
(b) The standard rate derived from application of the above standard to be used in the 1991-92 and subsequent fiscal years allocation process, contained in article 8 of this subchapter, for the institutional support category is 14.2% of the revenue generated in categories specified in articles 2-7.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58760. Description of Noncredit Activities.
Noncredit activities include the operations of instruction, instructional services, and student services for noncredit classes.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58762. Noncredit Activities.
For the 1991-92 fiscal year, the amount per noncredit FTES shall be equal to the amount received for 1990-91 for noncredit average daily attendance less a proportionate amount for maintenance and operations, and institutional support, plus increases corresponding to the inflation adjustment specified in subdivision (a) section 58773. For the 1992-93 fiscal year and each fiscal year thereafter, the amount per noncredit FTES shall be equal to the amount received in the prior fiscal year increased by the inflation adjustment pursuant to subdivision (a) of section 58773.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58770. State Apportionment Procedure.
(a) The fiscal year revenues for each community college district shall be the noncredit base revenues as defined in Subdivision (i) of Section 58771, plus the credit base revenues as defined in Subdivision (j) of Section 58771, plus the inflation adjustments specified in Section 58773, plus the workload adjustments specified in Section 58774, plus the program improvement adjustment specified in Section 58775, plus the budget stability adjustment specified in Section 58776, plus the one-time revenue distributed pursuant to Subdivision (c) of Section 58777.
(b) For each community college district, the Chancellor shall subtract from the revenues determined pursuant to Subdivision (a), the local property tax revenue specified by law for general operating support, exclusive of bond interest and redemption, timber yield tax revenue pursuant to Section 38905.1 of the Revenue and Taxation Code, and 98 percent of the fee revenues collected pursuant to Education Code Sections 76300 and 76330. The remainder shall be the state general apportionment for each district.
(c) The Chancellor shall adjust the amount determined pursuant to Subdivision (b) to provide for prior year adjustments required pursuant to Section 58134.
(d) Warrants shall be drawn on the State Treasury by the Controller in favor of the treasurer of each county for the allocations certified by the Chancellor in accordance with the following schedule, as adjusted by the Chancellor in accordance with the provisions of Subdivision (e):
(1) Eight percent of district eligibility shall be allocated in July.
(2) Eight percent of district eligibility shall be allocated in August.
(3) Twelve percent of district eligibility shall be allocated in September.
(4) Ten percent of district eligibility shall be allocated in October.
(5) Nine percent of district eligibility shall be allocated in November.
(6) Five percent of district eligibility shall be allocated in December.
(7) Eight percent of district eligibility shall be allocated in January.
(8) The remaining percent of district eligibility shall be allocated in the months for February through June on a schedule as certified by the Chancellor.
(e) The Chancellor may, upon the demonstrated need of any community college district for increased levels of allocations of state funds in any month based on district expenditure patterns and cash flow needs, adjust the allocations provided in Subdivision (d), provided that the total of the allocations to be made between July 1 and February 1 shall not exceed 70 percent.
(f) The Chancellor, at the request of a governing board of a community college district, and when necessary to maintain the secure deposit and prudent investment of district funds, may direct the Controller to draw warrants in favor of the Local Agency Investment Fund within the State Treasury in lieu of drawing warrants in favor of the county treasurer of the county in which the district resides. The governing board shall certify, and the Chancellor shall find, that the revenues being apportioned are not required for immediate needs.
Note: Authority cited: Sections 66700, 70901 and 84500, Education Code. Reference: Sections 70901 and 84500, Education Code.
s 58771. Base Fiscal Year Revenues.
(a) The base revenues for each community college district shall be the sum of the revenues received for the preceding fiscal year in accordance with Section 58770, exclusive of Section 58776 and Subdivision (c) of section 58777, plus any unfunded shortage in revenues identified pursuant to the provisions of Section 58779, less any adjustment for declining workload measures pursuant to Section 58774 in the preceding fiscal year.
(b) Base new credit enrollment shall be the fully funded new credit enrollment of the prior fiscal year, less the adjustment for declining new credit enrollment in the preceding fiscal year.
(c) Base continuing credit enrollment shall be the fully funded continuing credit enrollment of the prior fiscal year, less the adjustment for declining continuing credit enrollment in the preceding fiscal year.
(d) Base credit FTES shall be the fully funded credit FTES of the prior fiscal year, less the adjustment for declining credit FTES in the preceding fiscal year.
(e) Base noncredit FTES shall be the fully funded noncredit FTES of the prior fiscal year, less the adjustment for declining noncredit FTES in the preceding fiscal year.
(f) Gross square footage in new facilities may be counted in a fiscal year if beneficial occupancy has been certified or the Notice of Completion is filed between July 1 and December 31. If beneficial occupancy has been certified or the Notice of Completion is filed between January 1 and June 30, the increase in gross square footage shall be counted in the subsequent fiscal year. Base gross square footage shall be the fully funded gross square footage of the prior fiscal year, less the adjustment for declining groS square footage in the preceding fiscal year.
(g) Base FTES in less than 100% leased space shall be the fully funded FTES in less than 100% leased space of the prior fiscal year, less the adjustment for declining FTES in less than 100% leased space in the preceding fiscal year.
(h) The noncredit base revenue for each community college district shall be equal to the units of base noncredit FTES determined pursuant to Subdivision (e), multiplied by the funded standard rate for noncredit activities in the prior fiscal year, plus the applicable institutional support.
(i) The credit base revenue for all five categories for each community college district shall be equal to the district's base revenue determined pursuant to Subdivision (a), less the district's noncredit base revenue determined pursuant to Subdivision (h).
( j) Base percent of standard shall be 100 times the quotient of the sum of the district's credit base revenue divided by the district's total standards for the prior fiscal year for credit instruction, instructional services, student services, maintenance and operations, and corresponding institutional support using base workload measures.
(k) The current year percent of standard shall be 100 times the quotient of the sum of the district's credit base revenue determined pursuant to Subdivision (i), the credit base inflation adjustment determined pursuant to Subdivision (c) of Section 58773, and the credit growth adjustment determined pursuant to Subdivision (d) of Section 58774, all divided by the district's total standards for credit instruction, instructional services, student services, maintenance and operations, and corresponding institutional support using current year funded workload measures.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58772. Base Revenue and Workload Reduction.
Notwithstanding sections 58771 and 58779, if it is known at the time of the adoption of the State Budget Act for the current year that revenues are not sufficient to fully fund base revenues pursuant to section 58771, district base revenues shall be reduced proportionally by the ratio of the statewide total revenue available for purposes of section 58771, to the statewide total calculated amount for purposes of section 58771, and all base workload measures pursuant to section 58771, shall be reduced proportionally by the ratio of the statewide total revenue available for purposes of section 58771, to the statewide total calculated amount for purposes of sections 58771 and 58773.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58773. Inflation Adjustments.
(a) Inflation adjustments shall be made to reflect cost changes, using the percentage change of the Implicit Price Deflator for State and Local Government Purchases of Goods and Services for the United States, as published by the United State Department of Commerce, from the fourth calendar quarter of the prior year to the fourth calendar quarter of the latest available year rounded up to the next hundredth.
(b) The noncredit base inflation adjustment for each community college district shall be the product of the following:
(1) The noncredit base revenue computed pursuant to subdivision (i) of section 58771.
(2) The quotient of the inflation adjustment determined pursuant to subdivision (a), divided by 100.
(c) The credit base inflation adjustment for each community college district shall be the product of the following:
(1) The credit base revenue computed pursuant to subdivision (j) of section 58771.
(2) The quotient of the inflation adjustment determined pursuant to subdivision (a), divided by 100.
(3) The quotient of the statewide base percent of standard divided by the district's base percent of standard determined pursuant to subdivision (k) or ( l) of section 58771, as appropriate, or 1.0 if the quotient is less than 1.0.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58774. Growth and Decline.
(a) "Growth limit" means an increase in workload which shall be determined by the Chancellor based on such factors as the rate of change of the adult population, unemployment rate, the number of students graduating from California high schools, new or under utilized physical capacity for student enrollment and other statewide priorities including retention and transfer rates of underrepresented student populations. Each district shall receive a minimum growth allocation of 1% or a rate which will provide at least 100 total FTES and 150 total credit enrollment.
(b) A growth revenue cap for credit instruction, instructional services, student services, noncredit activities, and the corresponding institutional support for each community college district (aggregated college-by-college in a multi-college district) shall be the sum of the following:
(1) Instruction. The product of the standard rate defined in subdivision (b) of section 58712, multiplied by the base credit FTES defined in subdivision (e) of section 58771, multiplied by the growth limit defined in subdivision (a), multiplied by the college/district scale factor defined in section 58714 (using base credit FTES), and multiplied by the statewide base percent of standard defined in subdivision (k) or ( l), as appropriate, of section 58771.
(2) Instructional Services. The product of the standard rate defined in subdivision (b) of section 58722, multiplied by the base credit FTES defined in subdivision (e) of section 58771, multiplied by the growth limit defined in subdivision (a), and multiplied by the statewide base percent of standard defined in subdivision (k) or ( l), as appropriate, of section 58771.
(3) Student Services. The product of the standard rate for new credit enrollment defined in subdivision (b) of section 58732, multiplied by the base new credit enrollment defined in subdivision (c) of section 58771, multiplied by the growth limit defined in subdivision (a), plus the product of the standard rate for continuing credit enrollment defined in subdivision (b) of section 58732 multiplied by the base continuing credit enrollment defined in subdivision (d) of section 58771, multiplied by the growth limit defined in subdivision (a), all multiplied by the college/district scale factor defined in section 58734 (using base credit enrollment), and multiplied by the statewide base percent of standard defined in subdivision (k) or ( l) as appropriate, of section 58771.
(4) Noncredit Activities. The product of the rate defined in section 58762, multiplied by the base noncredit FTES defined in subdivision (f) of section 58771, multiplied by the growth limit defined in subdivision (a).
(5) Institutional support. The product of the sum of subparagraphs (1) through (4) multiplied by 0.165501165501.
(c) An actual growth revenue computation for credit instruction, instructional services, student services, noncredit activities, and the corresponding institutional support for each community college district (aggregated college-by-college in a multi-college district) shall be the sum of the following:
(1) Instruction. The product of the standard rate defined in subdivision (b) of section 58712, multiplied by the difference between actual credit FTES and base credit FTES defined in subdivision (e) of section 58771, multiplied by the college/district scale factor defined in section 58714 (using base credit FTES), and multiplied by the base percent of standard (the district percent of standard if the change is negative and the district is low revenue, otherwise the statewide percent of standard shall be used) defined in subdivision (k) or ( l), as appropriate of section 58771.
(2) Instructional Services. The product of the standard rate defined in subdivision (b) of section 58722, multiplied by the difference between actual credit FTES and base credit FTES defined in subdivision (e) of section 58771, and multiplied by the base percent of standard (the district percent of standard if the change is negative and the district is low revenue, otherwise the statewide percent of standard shall be used) defined in subdivision ( k) or ( l), as appropriate, of section 58771.
(3) Student Services. The product of the standard rate for new credit enrollment defined in subdivision (b) of section 58732, multiplied by the difference between actual new credit enrollment and base new credit enrollment defined in subdivision (c) of section 58771 plus the product of the standard rate for continuing credit enrollment defined in subdivision (b) of section 58732, multiplied by the difference between actual continuing credit enrollment and base continuing credit enrollment defined in subdivision (d) of section 58771, all multiplied by the college/district scale factor defined in section 58734 (using base credit enrollment), and multiplied by the base percent of standard (the district percent of standard if the change is negative and the district is low revenue, otherwise the statewide percent of standard shall be used) defined in subdivision (k) or ( l), as appropriate, of section 58771.
(4) Noncredit Activities. The product of the rate defined in section 58762 multiplied by the difference between actual noncredit FTES and base noncredit FTES defined in subdivision (f) of section 58771.
(5) Institutional Support. The product of the sum of subparagraphs (1) through (4) multiplied by 0.165501165501.
(d) If the amount computed in subdivision (c) is less than zero, the district's base revenue for the subsequent fiscal year shall be adjusted in accordance with subdivision (h). If the amount computed in subdivision (c) is greater than zero and less than or equal to the revenue cap computed in subdivision (b), the district revenue shall be adjusted by the amount computed in subdivision (c). If the amount computed in subdivision (c) is greater than the revenue cap computed in subdivision (b), the district's revenue shall be adjusted by the revenue cap computed in subdivision (b).
(e) A growth revenue cap for maintenance and operations for each community college district shall be computed as follows: The product of the standard rate for gross square footage defined in subdivision (b) of section 58742, multiplied by the greater of the product of the base gross square footage defined in subdivision (g) of section 58771 times the growth limit defined in subdivision (a), or the actual increase in gross square footage due to construction of new buildings approved under state guidelines, plus the product of the standard rate for FTES in less than 100% leased space defined in subdivision (b) of section 58742, multiplied by the base FTES in less than 100% leased space defined in subdivision (h) of section 58771, multiplied by the growth limit defined in subdivision (a), with this sum multiplied by the statewide base percent of standard defined in subdivision (k) or ( l), as appropriate, of section 58771, plus 16.5501165501% of the product for institutional support.
(f) An actual growth revenue computation for maintenance and operations for each community college district shall be computed as follows:
The product of the standard rate for gross square footage defined in subdivision (b) of section 58742, multiplied by the difference between actual gross square footage and base gross square footage defined in subdivision (g) of section 58771, plus the product of the standard rate for FTES in less than 100% leased space defined in subdivision (b) of section 58742, multiplied by the difference between actual FTES in less than 100% leased space and base FTES in less than 100% leased space defined in subdivision (h) of section 58771, with this sum multiplied by the statewide base percent of standard defined in subdivision (k) or ( l), as appropriate, of section 58771, plus 16.5501165501% of the product for institutional support.
(g) If the amount computed in subdivision (f) is less than zero, the district's revenue shall be adjusted in accordance with subdivision (h). If the amount computed in subdivision (f) is greater than zero and less than or equal to the revenue cap computed in subdivision (e), the district's revenue shall be adjusted by the amount computed in subdivision (f). If the amount computed in subdivision (f) is greater than the revenue cap computed in subdivision (e), the district's revenue shall be adjusted by the revenue cap computed in subdivision (e).
(h) "Declining workload adjustments" shall be defined as follows:
(1) "Declining workload adjustment for high revenue districts" means the full amount of the statewide average revenue per workload measure computed for decreases in workload when the sum of the computations for all colleges within such district for each category of operation using actual current year workload measures is less than the sum of the computations for all colleges within the district for each category of operation using current year base workload measures.
(2) "Declining workload adjustment for low revenue districts" means the full amount of the statewide average revenue per workload measure for maintenance and operations and noncredit classes and one-half of such district's average revenue per workload measure for credit instruction, instructional services, student services, and institutional support, for decreases in workload when the sum of the computations for all colleges within the district for each category of operation using actual current year workload measures is less than the sum of the computations for all colleges within the district for each category of operation using current year base workload measures.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58774.5. Funding Rate Increases for Annexations.
The Chancellor may increase the funding rates utilized in Subdivisions (b) and (c) of Section 58774 for a college or district for increases in workload related to the annexation of rural nondistrict territory approved by the Board of Governors in accordance with Education Code Section 74205. Increases in funding rates shall be determined at the time of the approval of the annexation by the Board of Governors.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58775. Program Improvement.
(a) Revenues for low revenue community college districts shall be adjusted for equalization as follows:
(1) Compute an amount equal to ten percent of the statewide credit base inflation adjustment computed in subdivision (c) of section 58773.
(2) The amount computed in paragraph (1) shall be allocated to raise the revenue of low revenue districts to the highest common level possible in relation to the statewide current year percent of standard as defined in subdivision (m) of section 58771.
(b) For any program improvement funds available in excess of the amount computed paragraph (a)(1), thirty percent (30%) shall be allocated in accordance with the procedure defined in subparagraph (a)(2), and seventy percent (70%) shall be distributed to all districts on the basis of total current year funded FTES.
Note: Authority cited; Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58776. Budget Stability.
(a) Of the adjustment made pursuant to subdivision (h) of section 58774, which is related to credit instruction, instructional services, student services, noncredit activities, and the corresponding institutional support, the district shall receive an amount for budget stability, which is not to be included in subsequent year base revenue computations or in the computations affecting the distribution of program improvement revenue pursuant to section 58775.
(b) Districts shall receive stability funding only in the initial year of decrease in FTES in an amount equaling the revenue loss associated with the workload reduction for that year.
Note: Authority cited: Sections 66700, 70901 and 84570, Education Code. Reference: Section 84750, Education Code; and 2003 Budget Act, item 6870-101-0001.
s 58777. Decline Restoration.
(a) Districts shall be entitled to restore any reductions in apportionment revenue due to declines in the student workload measures for credit instruction instructional services, student services, noncredit activities, and the corresponding institutional support during three years following the initial year of decline if there is a subsequent increase in student workload measures.
(b) Restoration of revenue for declining workload shall be made at the rate the district lost the revenue plus the inflation adjustments made between the year of decline and the year of restoration.
(c) Of the funds made available pursuant to subdivision (h) of section 58774, that are not utilized for purposes of budget stability pursuant to section 58776, or decline restoration pursuant to subdivisions (a) and (b) of this section, the Chancellor may allocate the revenue on a one-time basis to districts based on FTES.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58779. Deficit Mechanism.
In the event that State General Fund appropriations, local property tax revenues, student enrollment fees, and other local tax revenues allocated to community college districts for general operating support, are less than the amounts computed for all districts for the fiscal year pursuant to subdivision (a) of section 58770, the Chancellor shall apportion state aid by multiplying the amount computed for each district pursuant to subdivision (a) of section 58770, by the ratio of the statewide total revenue available for purposes of subdivision (a) of section 58770, to the statewide total calculated amount for purposes of subdivision (a) of section 58770.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58780. Documentation Requirements.
The documentation requirements specified in this article are necessary to promote standardized and accurate reporting of district data used for calculating the state general apportionment allocation.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
s 58782. Computation and Limitations on State Aid.
(a) The provisions of subchapter 1 (commencing with section 58000) and subchapter 2 (commencing with section 58102) of chapter 9 shall be applicable in the computation of full-time equivalent student to the extent such provisions do not conflict with the principles or provisions of this subchapter.
(b) Notwithstanding any other provisions of law or regulation, full-time equivalent student (FTES) shall be computed as follows:
(1) Credit FTES generated by California residents are computed in accordance with the computation described in section 58003.1 without the count of student contact hours as of the second census week or day (three-fifths of the way through the term or course) or the application of the statewide attendance factor (.911), plus actual hours of attendance in positive attendance courses divided by 525.
(2) Noncredit FTES generated by California residents and nonresidents attending courses described in Education Code section 84757 are computed in accordance with the computations described in section 58007.
(c) In accordance with section 58704(h), the Chancellor shall, as necessary, interpret the provisions specified in subdivision (a) for consistency with the provisions of this subchapter.
Note: Authority cited: Sections 66700, 70901 and 84750, Education Code. Reference: Section 84750, Education Code.
Note: Authority cited: Section 71020, Education Code. Reference: Chapter 797, Statutes of 1979.
s 59010. Method of Accounting.
(a) The Board of Governors hereby adopts and incorporates by reference, into this provision of the California Code of Regulations, the California Community Colleges Budget and Accounting Manual chapters 2 through 5 as revised September 1999. This section shall become operative July 1, 2000.
(b) Revisions made to the Budget and Accounting Manual after July 1, 2000 shall be considered incorporated by reference into this provision when they have been adopted by the Board.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Section 70901, Education Code.
s 59011. Method of Accounting.
Note: Authority cited: Sections 66700, 70901 and 71024, Education Code. Reference: Section 70901, Education Code.
s 59013. Price of Food.
Food served in community college district cafeterias shall be sold to the patrons of the cafeterias at such a price as will pay the cost of maintaining the cafeterias, exclusive of the costs made a charge against the funds of the community college district by resolution of the governing board.
The disposition and accounting of revenue and expenditures of the cafeteria shall be as prescribed by the California Community Colleges Budget and Accounting Manual.
Note: Authority cited: Section 66700 and 70901, Education Code. Reference: Section 70901, Education Code.
s 59015. Audit of Scholarship Funds; Administrative Expenses.
Where the governing board of a district has established and maintains a fund for scholarships and loans, as designated by the California Community Colleges Budget and Accounting Manual, the governing board shall arrange for an annual audit of the fund in the manner prescribed in Section 84040 of the Education Code and Board of Governors regulations. All expenses in the administration of thefund, including, but not limited to, audits, operating costs, and promotion of the fund, shall be a proper charge against the funds of the district, and the annual budget of the district shall include funds for these expenses.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Sections 70901 and 84040, Education Code.
s 59016. Special Fund or Account in County Treasury: Gift or Bequest for Special Purpose; Rules and Regulations by Governing Board.
(a) Any gift or bequest of money which is to be invested pursuant to this article shall be placed in a fund as designated by the California Community Colleges Budget and Accounting Manual in the county treasury. If the gift or bequest of money is required to be used for specific purposes according to the terms of the gift or bequest, the governing board shall place the money in a separate account by the name that it shall be known, including in its name the term trust account.
(b) The money deposited in a separate account in the designated fund shall be invested pursuant to this article or expended only for the purposes of the gift or bequest.
(c) The governing board shall adopt rules and regulations to effectuate the purposes of this article, not inconsistent with law.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Section 70901, Education Code.
s 59020. Definition of Records.
(a) For purposes of this subchapter, "records" means all records, maps, books, papers, data processing output, and electronic documents that a Community College district is required by law to prepare or retain by law or official duty. "Records" includes "student records" as defined in section 76210 of the Education Code.
(b) The following documents are not "records" and may be destroyed at any time:
(1) Additional copies of documents beyond the original or one copy. (A person receiving a duplicated copy need not retain it.)
(2) Correspondence between district employees that does not pertain to personnel matters or constitute a student record.
(3) Advertisements and other sales material received.
(4) Textbooks used for instruction, and other instructional materials, including library books, pamphlets and magazines.
Note: Authority cited: Sections 66700, 70901 and 76220, Education Code. Reference: Sections 76210 and 76220, Education Code.
s 59021. Scope of Chapter.
The provisions of this chapter apply only in the event that the destruction or retention of records by the district is not otherwise authorized or provided for by law.
Note: Authority cited: Sections 66700, 70901 and 76220, Education Code. Reference: Section 76220, Education Code.
s 59022. Classification of Records.
(a) The governing board of each Community College district shall establish an annual procedure by which the chief executive officer, or other designee shall review documents and papers received or produced during the prior academic year and classify them as Class 1-Permanent, Class 2-Optional, or Class 3- Disposable.
(b) All records not classified prior to July 1, 1976, are subject to the same review and classification as in (a). If such records are three or more years old and classified as Class 3-Disposable, they may be destroyed without further delay, but in accordance with article 3.
(c) Records originating during a current academic year shall not be classified during that year.
(d) Records of a continuing nature, i.e., active and useful for administrative, legal, fiscal, or other purposes over a period of years, shall not be classified until such usefulness has ceased.
(e) Whenever an original Class 1-Permanent record is photographed, microphotographed, or otherwise reproduced on film or electronically, the copy thus made is hereby classified as Class 1-Permanent. The original record, unless classified as Class 2-Optional, may be classified as Class 3-Disposable, and may then be destroyed in accordance with this chapter if the following conditions have been met:
(1) The reproduction was accurate in detail.
(2) The chief executive officer, or other designee, has attached to or incorporated in the copy or system a signed and dated certification of compliance with the provisions of section 1531 of the Evidence Code, stating in substance that the copy is a correct copy of the original, or a specified part thereof, as the case may be.
(3) The copy was placed in an accessible location and provision was made for preserving permanently, examining and using same.
(4) In addition, if the record is photographed or microfilmed, the reproduction must be on film of a type approved for permanent, photographic records by the United States Bureau of Standards.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Sections 66700 and 70901, Education Code; and Section 1531, Evidence Code.
s 59023. Class 1-Permanent Records.
The original of each of the records listed in this Section, or one exact copy thereof when the original is required by law to be filed with another agency, is a Class 1-Permanent record and shall be retained indefinitely, unless copied or reproduced in accordance with Subsection (e) of Section 59022.
(a) The following annual reports:
(1) official budget;
(2) financial report of all funds, including cafeteria and student body funds;
(3) audit of all funds;
(4) full-time equivalent student, including Period 1 and Period 2 reports; and
(5) other major annual reports, including:
(A) those containing information relating to property, activities, financial condition, or transactions; and
(B) those declared by board minutes to be permanent.
(b) The following official actions:
(1) minutes of the board or committees thereof, including the text of a rule, regulation, policy, or resolution not set forth verbatim in minutes but included therein by reference only;
(2) elections, including the call, if any, for and the result (but not including detail documents, such as ballots) of an election called, conducted or canvassed by the governing board for a board member, the board member's recall, issuance of bonds, incurring any long-term liability, change in maximum tax rates, reorganization, or any other purpose; and
(3) records transmitted by another agency that pertain to that agency's action with respect to district reorganization.
(c) The following personnel records of employees. All detail records relating to employment, assignment, employee evaluations, amounts and dates of service rendered, termination or dismissal of an employee in any position, sick leave record, rate of compensation, salaries or wages paid, deductions or withholdings made and the person or agency to whom such amounts were paid. In lieu of the detail records, a complete proven summary payroll record for every employee of the school district containing the same data may be classified as Class 1-Permanent, and the detail records may then be classified as Class 3- Disposable.
(d) The following student records:
(1) the records of enrollment and scholarship for each student. Such records of enrollment and scholarship may include but need not be limited to:
(A) name of student;
(B) date of birth;
(C) place of birth;
(D) name and address of a parent having custody or a guardian, if the student is a minor;
(E) entering and leaving date for each academic year and for any summer session or other extra session;
(F) subjects taken during each year, half year, summer session or quarter; and
(G) if grades or credits are given, the grades and number of credits toward graduation allowed for work taken.
(2) All records pertaining to any accident or injury involving a student for which a claim for damages has been filed as required by law, including any policy of liability insurance relating thereto, except that these records cease to be Class 1-Permanent records, one year after the claim has been settled or after the applicable statute of limitations has run.
(e) Property Records. All detail records relating to land, buildings, and equipment. In lieu of such detail records, a complete property ledger may be classified as Class 1-Permanent, and the detail records may then be classified as Class 3-Disposable, if the property ledger includes:
(1) all fixed assets;
(2) an equipment inventory; and
(3) for each unit of property, the date of acquisition or augmentation, the person from whom acquired, an adequate description or identification, and the amount paid, and comparable data if the unit is disposed of by sale, loss, or otherwise.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Section 70901, Education Code.
s 59024. Class 2-Optional Records.
Any record worthy of further preservation but not classified as Class 1- Permanent may be classified as Class 2-Optional and shall then be retained until reclassified as Class 3-Disposable. If the chief executive officer, or other designee, determines that classification should not be made by the time specified in section 59022, all records of the prior year may be classified as Class 2-Optional, pending further review and classification within one year.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Section 70901, Education Code.
s 59025. Class 3-Disposable Records.
All records, other than Continuing Records, not classified as Class 1-Permanent or Class 2-Optional, shall be classified as Class 3-Disposable, including, but not limited to, detail records relating to:
(a) records basic to audit, including those relating to attendance, full-time equivalent student, or a business or financial transaction (purchase orders, invoices, warrants, ledger sheets, canceled checks and stubs, student body and cafeteria fund records, etc.), and detail records used in the preparation of any other report; and
(b) periodic reports, such as daily, weekly, and monthly reports, bulletins, and instructions.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Section 70901, Education Code.
s 59026. Retention Period.
(a) Generally, a Class 3-Disposable record, unless otherwise specified in this Subchapter, should be destroyed during the third college year after the college year in which it originated (e.g., 1993-94 plus 3 = 1996-97). Federal programs, including various student aid programs, may require longer retention periods and such program requirements shall take precedence over the requirements contained herein.
(b) With respect to records basic to an audit, a Class 3-Disposable record shall not be destroyed until after the third July 1 succeeding the completion of the audit required by Education Code Section 84040 or of any other legally required audit, or that period specified by Section 59118, or after the ending date of any retention period required by any agency other than the State of California, whichever date is later.
(c) With respect to continuing records, a continuing record shall not be destroyed until the third year after it has been classified as Class 3- Disposable. (continued)